Document Management
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Services
Large organizations are faced with the daunting prospect of processing, organizing and managing huge quantities of
mission-critical documents such as contracts, registrations and licenses. In the past, the only way to do
this was through a complex paper-based filing system with less-than-efficient search and retrieve capabilities.
Today, Seasia Consulting is using Oracle 9i technology to offer a better way. Our Digital
Imaging & Document Management solutions allow millions of scanned documents to be organized by any
conceivable |
field and be made accessible to anyone from anywhere at any time over the Internet.
Issues
In addition to managing new lien registrations, the UCC division provides search results to customers requesting
debtor and secured party lien information. The division needed a robust database solution to help the
Secretary of State organize some 600,000 separate liens based on a large number of parameters. |
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Solution
Offered by Seasia Consulting |
The UCC solution is an image-enabled Oracle-based system that provides workflow processes for the filing of all
types of liens managed by the division.
The process starts by receiving and scanning lien documents using File Net software. Using optical character
recognition, the scanning process inserts a queue log of the scanned documents into the Oracle side of the UCC
application.
Designated filing officers then use the filing screens of the UCC application to process the documents in the queue
by reviewing each one and entering the relevant information into Oracle tables. To help retrieve files in the
system, Seasia created a powerful search engine that allows active liens to be accessed and viewed by any of the
parameters via the Internet. |
The benefits and functionality of the
Seasia solution includes:
- Powerfull and Enhanced data entry and search features.
- Enhanced data integrity, allowing for more accurate records.
- Improved response time and search performance.
- Improved reporting and analysis structures, providing faster
information to the customers.
- Fax-out, email and offline storage of expired records.
Seasia helped us understand how to manage the complexity of moving to new platforms while
maintaining our current systems. Their experience and mentoring program gave us the technical skills to move
forward, and their clear and concise communication helped us understand and address issues at all levels within
our projects. |
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